Biodata System Guide

   

In-House System Integration

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User stories

A Consents Officer is assessing a consent application on a parcel that has biodiversity values.

Staff planning asset maintenance need to understand the biodiversity benefits of maintaining the asset, eg a fence around a wetland.

A Biodiversity Officer is planning a site visit. She wishes to contact the land owner to arrange this. She looks for contact information. She also looks for information about the council staff and external parties such as volunteer groups and contractors who have been interacting with the site and its contact people. 

Checklists

  1. No inter-system integration, or potential to integrate them.
    • Staff work around this with phone calls and accepting the costs of not talking to each other (stuff that applies to all level ones).
    • Biodata is shoehorned into a completely unsuitable in-house system.
  2. Staff aware of and able to access data from related systems.
  3. Datasets are well-managed and integratable
    • Datasets can be overlaid using GIS.
  4. Relationships between datasets are understood.
    • Analysis of cross-system data can be done (for reporting and planning).
    • Semi-automated operational workflows.
    • Point solutions for specific tasks, eg owner information ingested periodically.
  5. Biodata systems are dynamically linked with in-house systems.
    • Land management system is linked to document management and financial systems so that workflows are captured from initial request for an  inspection. The system tells the relevevant officer to visit the site. The officer visits site, records observation, document template for letter pops up. System records the time and other expenses incurred.
    • System integrates with the following other systems:
      • contacts
      • consents
      • document management
      • financial
      • health & safety
      • references
      • GIS
      • asset register
 

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